Volunteer Coordinator

 Jobs / Posted 1 month ago by The Toronto Outdoor Art Exhibition / 80 views

Contract Dates: April 1 – July 31, 2022
Contract Fee: $3,500
Deadline to Apply: Applications will be accepted on an ongoing basis until the position is filled.

Toronto Outdoor Art Fair (TOAF) is looking for an agile Volunteer Coordinator to manage the volunteers at the 61st edition of Canada’s largest and longest-running outdoor art fair. This event showcases the works of over 300+ contemporary artists, as well as music and dance performances, art installations, food vendors and a beer garden to 130,000 visitors at Nathan Phillips Square in July 2022. The Volunteer Coordinator is responsible for the recruitment, training, scheduling, and management of over 150 volunteers necessary to implement the onsite Fair. TOAF is a small not-for-profit art organization delivering a major, demanding and fast-paced event with modest resources. Therefore, the ideal candidate will be resourceful, autonomous and have great agility and mental flexibility.

The Volunteer Coordinator’s responsibilities include:
– Creation and management of Volunteer Coordinator work plan
– In collaboration with TOAF team, assess volunteer needs across the Events
– Designing and coordinating the application process and call for volunteers including effective recruitment of individuals for a variety of volunteer roles
– Interview prospective Volunteer Captains
– Facilitate and run informative, energetic volunteer and captain training sessions
– Maintaining and updating volunteer databases and software, including tracking information, hours, roles and event participation
– Develop ways to recognize and reward volunteer efforts (securing partnerships with local businesses to support volunteer perks)
– Develop/update a comprehensive training presentation and volunteer handbook for each Event
– Manage volunteers and the Volunteer Schedule to ensure volunteers are well-versed and well-informed of the event, their tasks, responsibilities, break times.
– Be present at all times during the event

Volunteer Coordinator: Position Specifications
It is essential that the Volunteer Coordinator has:
– A minimum of 1 – 3 years experience in volunteer management, community outreach, event or staff management
– Comfortable speaking in front of large groups of people
– Agile, resourceful, and autonomous with high level organizational skills
– Proven ability to work independently
– Can work in a collaborative environment and has the ability to think creatively and propose innovative ways to solve problems
– Exceptional communication skills and the ability to quickly form relationships
– The ability to think big-picture while paying attention to detail
– Excellent computer skills.
– Be available to work flexible hours
– The ability to engage, motivate, communicate with, and lead large numbers of people

It is desirable that the Volunteer Coordinator has:
– Prior experience managing volunteers in similar cultural events and festivals
– Knowledge of the goals and activities of TOAF
– Familiarity with Nathan Phillips Square venue and operations
– Familiarity with Volunteer management software
– Previous experience with staff and/or volunteer recruitment or marketing outreach
– AODA training and experience working with people with disabilities
– A valid driver’s license
– Ability to deal with challenges of demanding and fast-paced large-scale events

How to Apply:
Please email careers@torontooutdoor.art with “Volunteer Coordinator Application” in the email subject line and include:
– Your resume
– 2 references with current contact information
– A cover letter (max. 1 page) addressed to anahita azrahimi, Executive & Creative Director, that addresses why you would like to work for TOAF and illustrates how your skills, knowledge and experience match the duties and qualifications

We thank all applicants for their interest; however only those selected for an interview will be contacted. We are an equal opportunity employer.

About Toronto Outdoor Art Fair
Toronto Outdoor Art Fair (TOAF) is Canada’s leading contemporary, juried, outdoor art fair. Founded in 1961, the Fair was established to put visual artists and makers in direct contact with the public and nurture artistic excellence and entrepreneurship. For 60 years, TOAF has been instrumental in launching artists’ careers and bringing art into people’s everyday lives. This free public event has showcased 350+ visual artists and makers and attracted 130,000 visitors to Nathan Phillips Square each year. In response to the pandemic, TOAF created a highly successful and engaging online economic platform and programming. The Fair continues to connect artists and art lovers through year-long showcase, income generation and discovery opportunities for independent artists. The Toronto Outdoor Art Fair is a registered charitable nonprofit organization.
Canadian Charity #: 119259620 RR0001

Contact details

401 Richmond Street West Suite 264M5V 3A8 Show Phone Number ***** http://www.TOAF.ca/careers

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